Polar Caravan Club minutes
1, Chairman’s welcome.
Bernard began by welcoming everybody to the meeting stating it is the only formal part of the weekend and went on to particularly welcome new members Paul & Penny Leyburn and also John & June Semple who whilst being long time members of the club had not managed to attend many rallies. He also personally welcomed Hugh Burton a founder member of the club, and ended by thanking Neil & Mandy for the use of their awning to hold the meeting in.
2, Apologies for absence
Apologies were received from
John & Yvonne Crawford-Palmer
Pat Burton
John & Tina Hopkinson
Frank Binns
Sam & Julian Williams
3, Minutes of 2011 Meeting.
Proposed by; Bryan Wales
Seconded by; Stan Watkins
Accepted by club.
4, Matters Arising.
There were no new matters to discuss
5, Chairman’s report.
Bernard began by saying, following on from last year’s AGM, I am pleased to report we have had a successful year in the rally field.
I believe that for the first time for several years we managed to attend all the rallies. We are always looking for suggestions for good locations to hold a rally and would love someone to come up with a new and interesting venue.
It was nice to welcome Penny & Paul Layburn to our numbers and to once again enjoy the company of John & June Semple who are long standing members but circumstances have meant they have been unable to attend many rallies. Sadly Frank Binns was unable to join us this year following the recent loss of his son Stuart, Also John and Yvonne Crawford Palmer couldn’t come this year as John suffered from a broken foot. Sadly this has led to them selling their van, but they still have a spare and we would still love to see them if health permits.
As you will read from other officers, the club is generally static as regards membership levels; however we are in a strong financial position.
Spare parts remain available from the factory in Sweden for both caravans and Primus heating systems and I am always available to answer any queries.
6, Secretaries report.
I began by stating that the application form for the exemption certificate for England has been completed and we are now in possession of the relevant certificate, and we are still awaiting the Welsh certificate.
We had a number of contacts via the club web site from people interested in joining the club and although I replied to all only Paul & Penny Leyburn actually joined the club.
We have had a number of new club constitution booklets printed and these include the addendum sheet of the old booklet incorporated directly into the new booklet.
We have received a number of flyers from various campsites offering the club the use of their rally fields. These are available for perusal should any member consider running a rally at any of these locations
Finally I ended by thanking everyone who had an input into yet another years successful running of the club.
7, Treasurers report.
Helen began by saying the club membership now stands at 24, up slightly on last year.
There was discussion in the club about buying an event tent but at a cost of £400 it was deemed not worth it due to the limited use and difficulties in passing it between various members attending rallies.
Site fees for this rally were £7.50 per night.
This year’s raffle raised £51.00 in aid of Help for Heroes.
8, Membership fees.
It was agreed that club membership fees shall remain unchanged
9, Rally secretaries report
Bryan said it was good to see so many members attending the AGM and asked if we could show the same level of support to the other rallies, especially as two of these are free of charge, namely Alastair & Viv’s pony field and Stan & Kay’s farm in South Wales.
He went on to thank those members who had organised rallies over the previous twelve months and asked if we could keep them coming over the next twelve months.
10, Election of officers.
Neil agreed to continue one more year as secretary and all other officer/committee members agreed to continue with their present positions. This was proposed by Hugh Burton and seconded by Tricia Gregory.
11, AOB.
Hugh asked the assembled membership to give some thought to taking on the club secretaries job.
Neil Thanked Julian for his work on the web site
There being no further business Bernard closed the meeting at 11:17.
1, Chairman’s welcome.
Bernard began by welcoming everybody to the meeting stating it is the only formal part of the weekend and went on to particularly welcome new members Paul & Penny Leyburn and also John & June Semple who whilst being long time members of the club had not managed to attend many rallies. He also personally welcomed Hugh Burton a founder member of the club, and ended by thanking Neil & Mandy for the use of their awning to hold the meeting in.
2, Apologies for absence
Apologies were received from
John & Yvonne Crawford-Palmer
Pat Burton
John & Tina Hopkinson
Frank Binns
Sam & Julian Williams
3, Minutes of 2011 Meeting.
Proposed by; Bryan Wales
Seconded by; Stan Watkins
Accepted by club.
4, Matters Arising.
There were no new matters to discuss
5, Chairman’s report.
Bernard began by saying, following on from last year’s AGM, I am pleased to report we have had a successful year in the rally field.
I believe that for the first time for several years we managed to attend all the rallies. We are always looking for suggestions for good locations to hold a rally and would love someone to come up with a new and interesting venue.
It was nice to welcome Penny & Paul Layburn to our numbers and to once again enjoy the company of John & June Semple who are long standing members but circumstances have meant they have been unable to attend many rallies. Sadly Frank Binns was unable to join us this year following the recent loss of his son Stuart, Also John and Yvonne Crawford Palmer couldn’t come this year as John suffered from a broken foot. Sadly this has led to them selling their van, but they still have a spare and we would still love to see them if health permits.
As you will read from other officers, the club is generally static as regards membership levels; however we are in a strong financial position.
Spare parts remain available from the factory in Sweden for both caravans and Primus heating systems and I am always available to answer any queries.
6, Secretaries report.
I began by stating that the application form for the exemption certificate for England has been completed and we are now in possession of the relevant certificate, and we are still awaiting the Welsh certificate.
We had a number of contacts via the club web site from people interested in joining the club and although I replied to all only Paul & Penny Leyburn actually joined the club.
We have had a number of new club constitution booklets printed and these include the addendum sheet of the old booklet incorporated directly into the new booklet.
We have received a number of flyers from various campsites offering the club the use of their rally fields. These are available for perusal should any member consider running a rally at any of these locations
Finally I ended by thanking everyone who had an input into yet another years successful running of the club.
7, Treasurers report.
Helen began by saying the club membership now stands at 24, up slightly on last year.
There was discussion in the club about buying an event tent but at a cost of £400 it was deemed not worth it due to the limited use and difficulties in passing it between various members attending rallies.
Site fees for this rally were £7.50 per night.
This year’s raffle raised £51.00 in aid of Help for Heroes.
8, Membership fees.
It was agreed that club membership fees shall remain unchanged
9, Rally secretaries report
Bryan said it was good to see so many members attending the AGM and asked if we could show the same level of support to the other rallies, especially as two of these are free of charge, namely Alastair & Viv’s pony field and Stan & Kay’s farm in South Wales.
He went on to thank those members who had organised rallies over the previous twelve months and asked if we could keep them coming over the next twelve months.
10, Election of officers.
Neil agreed to continue one more year as secretary and all other officer/committee members agreed to continue with their present positions. This was proposed by Hugh Burton and seconded by Tricia Gregory.
11, AOB.
Hugh asked the assembled membership to give some thought to taking on the club secretaries job.
Neil Thanked Julian for his work on the web site
There being no further business Bernard closed the meeting at 11:17.
